n.the usefulness or significance of records in supporting the operations and management of the organization that created themEvans, Harrison, and Thompson 1974, 417ADMINISTRATIVE VALUE. In appraisal, the usefulness of records to the originating or succeeding agency in the conduct of current business. In nongovernment use, the phrase operational value is also used. See also EVIDENTIAL VALUE; INFORMATIONAL VALUE.Lycoming College Archives 1994The intention of the President and the Board of Trustees in endorsing this charter is to provide for the orderly transfer of College records from active to inactive status when they lose legal, fiscal or operational value; the physical preservation under appropriate security of records of historical value for use by authorized researchers; and the orderly disposal with appropriate authorization of records that have no significant historical value.Attinger 1996, 16By and large, document management is not about managing documents which are no longer of operational value.SCSU 2020The operational value is the usefulness of a record in the conduct of an organization’s business. Examples include mandates, procedural records, or records that give direction.the usefulness or significance of records in supporting the ancillary operations and routine management of an organizationFischer 2006, 32Determining retention time periods for records of operational value is a matter of analyzing the inter-relationship of access frequency requirements, volume, and growth. The small set of records identified as having historical value typically is assigned permanent retention. Those records identified as having legal or regulatory value, however, will require additional research into federal and state statutes and regulations to determine retention requirements.
Notes
Operational value2 is generally considered to be limited to that period in which the documented activities occur and ending with any audit of those activities.
