SAA 2002 Annual Meeting Information
Headquarters and Lodging
The Sheraton
Birmingham Hotel
2101 Richard Arrington Jr. Boulevard North
Birmingham, AL 35203
888/661-5678 or 205/324-5000
Hotel Rates
$99 Single
$109 Double
$124 Triple
$139 Quad
Club Level: $125 single/double
An 11% room tax is applicable to the room rate and there is a 72-hour
cancellation notice requirement.
The Sheraton Birmingham is in compliance with the Americans with Disabilities
Act.
Cut-off hotel reservation date/rate: July 18, 2002. After
this date, rooms and rates are subject to availability.
Registration
The registration form is available online in PDF
format. Please send your registration via fax or mail. To avoid being double-billed,
please do NOT fax and mail your registration.
Registration Fees
Earlybird – Due postmarked or faxed on or before July 1, 2002*
Member $275
Nonmember $325
Registrations postmarked or faxed after July 1, 2002 but received
on or before July 22, 2002**
Member $305
Nonmember $355
On-Site Registration**
Member $325
Nonmember $375
Student Registration***
Member $100
Nonmember $110
One-Day Registration
Member $130
Nonmember $145
* Please note that SAA cannot hold any registration forms without payment
in order for an individual to receive the early bird registration fee.
Registration forms must be accompanied by payment.
** Persons wishing to register after July 22 should register onsite.
Registrations received at the SAA office after July 22 cannot be processed.
*** SAA student members may register for the annual meeting at the
special rate of $100. Tickets for meals can be purchased separately.
Nonmember students can register for $110; a valid student I.D. is required
at time of registration.
Payment
SAA will gladly accept checks made payable to the Society of
American Archivists, Visa or MasterCard. Payment must be made in U.S.
funds. Absolutely no purchase orders or vouchers can be accepted. All
paperwork related to purchase orders will be returned to the original
sender upon receipt. If payment is by Visa/MasterCard, submit completed
registration form, including credit card information, to SAA via fax:
312/347-1452 or mail. Please do not send your registration via fax and
then mail it to the SAA office as this may result in duplicate debits
to your credit card account.
Confirmation
Confirmation letters will be sent to individuals upon processing
of registration and payment. Please take a moment to review this information.
If you have a question, please contact the SAA office immediately.
Registration Hours
Wednesday, August 21
8:00 a.m. – 4:00 p.m.
Thursday, August 22
7:30 a.m. – 4:30 p.m.
Friday, August 23
7:30 a.m. – 4:30 p.m.
Saturday, August 24
8:30 a.m. – 4:00 p.m.
Pre-registrants may pick up their packets at the registration desk. Registration
packets will contain a name badge, tickets to special events, and a pocket
guide, which lists times and locations for all sessions and program events.
Please wear your name badge to gain admittance into sessions.
Membership Incentive
Did you know that by joining SAA you can save money on your
pre-conference workshop registration and conference registration fees?
See the fee structure on the registration forms for more information!
Guests
Accompanying guests who plan to attend sessions must register
for the full conference or pay a single-day fee. Accompanying guests not
attending sessions need not register for the conference. For individuals
purchasing tickets for guests to attend ticketed special events only,
please include their names in the space provided on the registration form
to ensure that they will receive a name badge.
Cancellation and Refund
If you cannot attend the meeting and would like a refund, or
if you wish to cancel a portion of your registration, please send a written
cancellation request to the SAA office. A nominal processing charge may
be assessed.
SAA/ARMA Reciprocal Member Registration Fees
The governing bodies of both SAA and ARMA International have approved
a resolution that permits the members of one organization to attend the
annual conference of the other at member rates. This resolution, sponsored
by the Joint SAA/ARMA Committee, was made to encourage records professionals
involved in both archives and records management to attend each other's
conferences with the hope of expanding educational opportunities for both
professions.
New! "Archives Unplugged" Seminars
For those who are new to the profession or who wish to brush up on archival
basics, six "Archives Unplugged" seminars addressing a different aspect of archival
work will be offered, one during each of the annual meeting session time slots.
Acknowledged experts in the field will address the following fundamentals: acquisition
and appraisal, description, preservation, reference, visual materials, and electronic
records. Any registered attendee is invited to participate and should indicate
an intention to attend on the annual meeting
registration form. A detailed description for each seminar can be found
along with the other session descriptions in the body of this program.
Archivists' Career Center
The Archivists' Career Center offers meeting attendees an opportunity
to connect individuals seeking employment with those seeking candidates.
Also included is an employment counseling component for attendees in need
of advice on professional development and career choices. This service
is complimentary to registered annual meeting attendees.
Looking for a change in employment? Submit two copies of your
resume, including the address and telephone number where you can be reached
while in Birmingham, AL, accompanied by a cover letter granting permission
for public access to your resume, to the SAA office no later than July
22, 2002. You should also bring your resume, along with extra copies for
prospective employers, directly to the meeting.
Have a position you need to fill? Submit three copies of your
position announcement, including information on who will represent your
institution at the meeting and how to contact them in Birmingham, AL,
to the SAA office no later than July 22, 2002.
Position announcements can be added at the meeting, or additional copies
presented for display.
To register for a consultation with one of our knowledgeable advisors,
submit a written request detailing your areas of interest, any specific
questions you may have, and the address and telephone number where you
can be reached in Birmingham, AL, to the SAA office no later than July
22, 2002.
Counseling interviews will be thirty minutes in length. Your resume and
written request will be reviewed and a suitable advisor identified specific
to your needs. Don't miss this excellent opportunity to further your
career interests, find the best candidate for the job, and gain valuable
insight into the archival profession!
Send position announcements and resumes to Jeanette Spears; send consultation
requests to Bernice Brack, at:
The Society of American Archivists
527 S. Wells, 5th Floor
Chicago, IL 60607-3922
U.S.A.
Fax 312/347-1452.
Child Care
Please contact SAA meeting director, Debbie Nolan, dnolan@archivists.org,
to learn more about childcare options. Per a vote by the membership at
the 1984 SAA annual business meeting, a small portion of each annual meeting
registration is assessed to help subsidize the cost of child care.
Mentoring Program
Are you seeking an individual who can advise you throughout the year
on career development and other professional matters? If so, plan to attend
the mentor/mentee coffee talk at 10:00 a.m. on Friday, August 23, to learn
more about this program which is sponsored by the SAA membership committee.
Navigator Program
The SAA Women Archivists Roundtable is pleased to again sponsor the "Navigator
Program." Its purpose is to match experienced SAA members during
the annual meeting only with someone either new to SAA or to the SAA annual
meeting. Your navigator will be your guide on how to make the most out
of your time during the annual meeting. If you would like to request a
navigator or are interested in serving as a navigator for the Birmingham
meeting, please check the appropriate box on the registration form. For
more information, contact Nancy Taylor at ntaylor@history.pcusa.org or
215/928-3891 or Toni Jeske at tjeske@utsa.edu or 210/458-2388. You will
be contacted in July or early August and matched with a partner. The deadline
to request a navigator is July 22, 2002.
No Smoking Policy
By vote of the membership, the Society maintains a "no smoking"
policy that applies to all SAA meetings, receptions, and other functions.
Office Hours
SAA units, regional archival organizations, and other groups will hold
office hours in the exhibit hall, where representatives will answer questions
and talk informally with interested participants. Refer to the onsite
program for the office hours schedule.
Pre-Conference Workshops
There is a separate registration form for pre-conference workshops. Please
click here to register
online.
Roommates
SAA will maintain a list of attendees searching for roommates. If interested,
please complete the roommate section on the meeting registration form
on page 43. You will be mailed or faxed a copy of the list so that you
can contact potential roommates directly. The deadline for submitting
information for the roommate list is July 22, 2002.
Student Poster Sessions
In its second year, the SAA Student Poster Forum returns to provide an
exciting opportunity for colleagues to informally meet with the archival
community's brightest students and openly discuss the impact of their
cutting-edge research and ideas on tomorrow's profession. Posters
and student presenters will be available August 22–23 in the SAA
registration area. Please stop to lend your support and meet the future
of the archival profession. Although the posters will be available for
viewing on Thursday, August 22, and Friday, August 23, students will be
available at the following times to discuss the content of their posters:
10:00 a.m.–10:30 a.m. and 3:00 p.m.–3:30 p.m. on Thursday; and
Noon–12:30 p.m. on Friday.
For more information on student poster sessions, click
here.
Tours
To register for tours, please refer to the tour
registration form (PDF).
Transportation
From Birmingham Airport
Sheraton Birmingham Shuttle Bus
The hotel shuttle is free and runs every 30 minutes to and from the airport.
It can be picked up at the baggage claim area of the airport.
Taxi – $7 – $10, 10 minutes
Transportation By Air
Three airlines are offering special discounts for travel to
the SAA 2002 annual meeting. Delta Airlines is offering a variety of discounts.
Refer to Delta File #185777A or Meeting Identifier Code, DMN185777A when
making your reservation. U.S. Airways is also offering special discounts.
Refer to Gold File Number 19612329 when making your reservation. Southwest
Airlines is offering a 10% discount on most of its already low fares for
air travel to and from the event, and the I.D. code is J4833. SAA's
official travel agent, Phil Marks of Travel Too, can assist you with arranging
your airfare and these special discounts. Contact: 800/235-1309, 650/553-9600,
or phil@traveltoo.com.
Driving Directions
View the driving directions and map on the hotel's
Web site or contact the hotel concierge at 205/324-5000.
Parking
Parking is available at the hotel for $5 per day.
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